Landlord Gas Safety Inspection CP12

What are your landlord responsibilities for gas safety?

The Gas Safety (Installation and Use) Regulations 1998 outline your duties as a landlord to make sure all gas appliances, fittings, chimneys and flues are safe and working efficiently. If you’re letting a property with gas appliances installed, you’ve got three main legal responsibilities:

Gas safety checks

To ensure your tenants’ safety, all gas appliances and flues need to undergo an annual gas safety check – and always by a Gas Safe registered engineer. Once this has been done, you’ll be given a Landlord Gas Safety Record or Gas Safety certificate with details of all the checks that were carried out. It can also be referred to as a CP12 certificate.

You can arrange for a gas safety check to be carried out any time from 10-12 months after the last check, without affecting the original check expiry date. If it’s less than 10 or more than 12 months after the last check, you’ll end up with a new deadline date – 12 months from the most recent check.

Appliances owned by your tenants aren’t your responsibility – although it’s still up to you to ensure the safety of any connecting flues unless they’re solely connected to the tenants’ appliance.

Gas Safety Record

Following the annual gas safety check and receipt of your Landlord Gas Safety Record, you’ll need to provide a record of this check to your tenants. By law, a copy of your Landlord Gas Safety Record should be given to your current tenants within 28 days of the gas safety check – and for new tenants, you’ll need to provide this at the start of their tenancy.

For rental periods of less than 28 days, just make sure you’ve clearly displayed a copy of your record within the property. You’ll need to keep copies of this gas safety check record until a further two checks have been carried out.

Maintenance

You’ll need to make sure that all gas pipework, appliances, chimneys and flues are kept in a safe condition. Check the gas appliances’ manufacturer guidelines to find out how often a service is recommended. If you haven’t got access to these, we’d recommend an annual service – unless your Gas Safe registered engineer suggests otherwise.

Installation pipework isn’t covered by the annual gas safety check, but both we and the HSE recommend that when you request a safety check, you ask your Gas Safe registered engineer to:

Test for tightness on the whole gas system, including installation pipework
Visually examine the pipework (so far as is reasonably practicable)

There are no formal requirements for you to keep maintenance records, but you’ll need to be able to show that you have regularly maintained the pipework, appliances and flues and completed required repairs.

Ask about our Landlord’s Maintenance Plans

ACF Maintenance Plans for Landlords offer total peace of mind for a low monthly payment. The Maintenance Plans include the cost of an annual service, gas safety inspection as well as call-outs, parts and labour. Offering great savings, a priority service and no hidden or unexpected costs.

Why Do Maintenance Plans Matter?

We’ve mentioned our maintenance plans several times so far, and it’s important that we take a moment and explain why they matter so much. Why should you be considered with the landlord’s maintenance plans? Actually, there are several different reasons.

Without ongoing maintenance and protection, it’s possible that your Gas boiler or hot water cylinder will break down eventually. This could leave your tenant without any hot water at a critical time.

It could also lead to serious safety issues, particularly if there is a failure of internal components, or if a problem occurs with the connection to the electrical system within your home.

Annual maintenance from us will help ensure that you never need to worry about being inconvenienced and without Heating or Hot water, or subject to safety concerns.

Additional information

It’s always a good idea to ensure your tenants know where and how to turn the gas off and what to do in the event of a gas emergency.

Last but not least, make sure it’s always a Gas Safe registered and qualified engineer that’s carrying out gas work or a gas safety check. Landlords are legally required to make sure this is the case – and it’s the most important step to ensuring your tenants’ safety.

Any issues?

We understand that some relationships between landlords and tenants can become problematic. The tenancy agreement should allow access for maintenance or safety checks, but if your tenant refuses to grant access you must show you’ve taken all ‘reasonable steps to comply with the law. This includes repeating attempts to carry out the checks and writing to the tenant to explaining that safety checks are a legal requirement in place for their own safety. Keep a record of any action you take; you may need this at a later date.

The Gas Safety (Installation and Use) Regulations don’t give powers to ‘force disconnection’ of the gas supply in these circumstances and you may need to seek legal advice.

Want to find out more?

If you have any additional questions, do give us a call. We have an expert team here at ACF Plumbing & Heating so there is always someone on hand to help answer any question you may have. They can also help you with any queries involving our services, which service is correct for you and provide you with a quote.

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